Be Safe.

HEALTH AND SAFETY

This section details the arrangements for the effective management of health and safety. A copy of our current general statement of health and safety policy can be found in Part 1. This sets out our commitment to provide and maintain safe working conditions for our employees and others who may be affected by our activities. We will ensure that the objectives of this statement are communicated to our employees, initially through our induction training and our Health and Safety Handbook. We will also monitor progress towards these objectives at senior management level and we will review them annually in consultation with our employees and other interested parties. The policy is supported by our health and safety management system which details our arrangements for the effective management of our significant risks and exposures. This includes detailed policies and procedures, our process for assessing risk, and our arrangements for emergencies, fire and first aid etc. To meet the objectives of our health and safety policy we have established and implemented clear responsibilities for health and safety; see the organogram in Part 2. We are aware that senior managers within the company are individually and collectively responsible for health and safety. Therefore, specific

responsibility for health and safety has been assigned to the Studio Manager (see Part 3). We have appointed the Director as the person with overall

responsibility for health and safety. The Director is supported by the Manager who is responsible for managing health and safety matters on a day to day basis; the Manager may also be assisted by other staff members as delegated. The Director will manage our health and safety programme, ensuring that all the essential elements of the system are implemented, monitored and reviewed. However, we are aware that we can only meet our objectives through the efforts of our employees; therefore, we have established clear lines of communication

and encourage our employees to cooperate with us in achieving our objectives. We have established a clear policy on consultation. We recognise that the key to successful health and safety management is to ensure each employee is competent to carry out their responsibilities. Part 1 – General statement of health and safety policy It is our policy to ensure, so far as is reasonably practicable, the safety of all employees and any other persons who may be directly affected by the activities of the Company. Geeky Designs Ltd. will, so far

as is reasonably practicable: 1. Aim to achieve compliance with legal

requirements through good occupational health and safety performance. 2.

Provide adequate resources to implement this policy. 3. Establish and maintain a

safe and healthy working environment. 4. Ensure that significant risks arising

from work activities under our control are eliminated or adequately controlled. 5.

Develop and implement appropriate occupational health and safety procedures,

and safe working practices. 6. Include the management of health and safety as a

specific responsibility of managers at all levels. 7. Ensure this policy is

understood and implemented throughout the organisation. 8. Involve employees

in health and safety decisions through consultation and cooperation. 9. Maintain

workplaces under our control in a condition that is safe and without risk to

health. 10. Regularly review compliance with the policy and the management

system that support it. 11. Provide sufficient information, instruction and

supervision to enable all employees to avoid hazards and contribute to their own

health and safety at work. 12. Ensure that employees receive appropriate

training, and are competent to carry out their designated responsibilities. Part 2

– Organisation The simple organisational chart below shows the company’s

arrangements for managing health and safety. This document is provided purely

for health and safety purposes and does not necessarily represent the

organisation for other business activities. It is supported by the specific

responsibilities detailed in Part 3. Studio manager Part 3 – Responsibilities for

health and safety The following responsibilities have been assigned to competent

people to enable us to meet the objectives of our health and safety policy.

Director’s The Director’s has overall responsibility for the formulation and

implementation of the company’s health and safety policy, and in particular for:

1. Ensuring that the necessary arrangements are in place for managing health

and safety effectively, and that senior managers are accountable for health and

safety. 2. Considering health and safety during the planning and implementation

of business strategy. 3. Ensuring there are sufficient resources for meeting the

objectives of the health and safety policy. 4. Ensuring arrangements are in place

for consultation with employees and that they are involved in decisions relating

to health and safety, and that progress in relation to health and safety is

communicated to them. 5. Including health and safety on the agenda of

meetings. 6. Ensuring arrangements are in place to monitor and review health

and safety performance across the company, including accidents and incidents;

and ensuring that the necessary amendments are made to relevant policies,

procedures and processes. 7. Reviewing the objectives of the health and safety

policy on an annual basis. 8. Ensuring that the necessary arrangements are in

place for managing health and safety effectively, and that senior managers are

accountable for health and safety. 9. Considering health and safety during the

planning and implementation of business strategy. 10. Ensuring there are

sufficient resources for meeting the objectives of the health and safety policy.

11. Ensuring arrangements are in place for consultation with employees and that

they are involved in decisions relating to health and safety, and that progress in

relation to health and safety is communicated to them. 12. Including health and

safety on the agenda of Senior Management meetings and senior executive

meetings. 13. Ensuring arrangements are in place to monitor and review health

and safety performance across the company, including accidents and incidents;

and ensuring that the necessary amendments are made to relevant policies,

procedures and processes. 7. Reviewing the objectives of the health and safety

policy on an annual basis. Managers The Manager is responsible for, in addition

to any duties set out in this document or elsewhere, the day to day management

of health and safety and ensuring that the objectives of the health and safety

policy are implemented, and in particular: 1. Ensuring that health and safety is

considered prior to the implementation of new processes. 2. Ensuring that

suitable policies and procedures are provided and implemented to meet the

objectives of the health and safety policy. 3. Ensuring that there is a training

policy in place so that employees are competent for their respective roles and

their health and safety responsibilities. 4. Ensuring that arrangements are in

place for the elimination or control of risks in relation to health and safety. 5.

Ensuring suitable emergency arrangements are in place in relation to fire,

accidents and first aid. 6. Ensuring suitable controls are in place for the effective

management of contractors. 7. Ensure that reports and recommendations

provided by enforcement bodies, external consultants and other such bodies are

evaluated and actioned without delay. 8. Monitoring performance in relation to

health and safety and reporting to the Director of progress against the objectives

of the health and safety policy. 9. Reviewing accidents and other incidents in

relation to health and safety and reporting to the Director’s on the outcome of

these investigations. 10. Informing the Director’s of any situation which may

affect or incur adverse publicity for the Company. Manager The Manager is

responsible for, in addition to any duties set out in this document or elsewhere,

assisting in meeting the objectives of the health and safety policy, and in

particular 1. Monitoring and reviewing the implementation of the health and

safety policy. 2. Ensuring that responsibilities for health and safety are clearly

allocated, and that the correct level of competence and training is identified for

each type of employee. 3. Ensuring employees under their control comply with

relevant health and safety legislation and follow approved procedures and

systems of work. 4. Ensuring that risk assessments are provided for all

significant work activities and the results of these assessments are implemented

and communicated to employees. 5. Ensuring that the arrangements for fire,

first aid, accidents and emergencies are implemented. 6. Ensuring that the

health and safety management system is implemented. 7. Ensuring that relevant

policies, procedures, and safe working practices are provided. 8. Ensuring that

appropriate procedures are in place for the purchase, maintenance and use of

work equipment, and that the health and safety aspects are fully assessed. 9.

Ensuring that contractors are competent for the work they carry out, to operate

an effective permit to work system, and to monitor contractors’ performance.

10. Ensuring personal protective equipment is provided, worn and maintained.

11. Implementing the recommendations made by external auditors, enforcement

officers and other relevant parties, within the timescales allocated. 12. Ensuring

that the arrangements for communication, cooperation and consultation are

maintained. 13. Investigating accidents and incidents and ensure that any

improvements identified in relation to working practices are implemented, and

informing senior management immediately of any significant failures. 14.

Monitoring health and safety standards on site at regular intervals and ensure

remedial action is implemented. 15. Ensuring that employees receive adequate

training, information, instruction and supervision to discharge to their specific

health and safety responsibilities. 16. Promptly informing the Directors and

senior managers of any significant health and safety failure. 17. Providing the

Directors with regular reports on health and safety performance, including

recommendations for improvements. 18. Ensuring that health and safety records

and documentation are complete and are systematically stored. Employees It is

the duty of all employees to take all reasonable care for the health and safety of

themselves, and any other persons who may be affected by their acts or

omissions at work. They must also co-operate with senior managers and other

employees in fulfilling our objectives and statutory duties. In particular, they

must: 1. Comply with the training, information and instruction they have been

given. 2. Not attempt to carry out hazardous work or use hazardous machinery

unless they have been trained and authorised to do so. 3. Carry out their work

safely and without undue risk to themselves, colleagues and others who may be

affected by their actions, and not intentionally interfere, misuse or ignore

arrangements, controls and items provide for health and safety purposes. 4.

Check tools and equipment before using them, and not to use equipment which

they know to be faulty. 5. Ensure that any damaged equipment is reported

immediately to their manager/supervisor and removed from service until it is

repaired. 6. Not bring any equipment, tools, radios, etc. onto company premises

without first obtaining permission from their supervisor/manager. 7. Conduct

themselves in a responsible manner while on company business, be alert for

hazards and refrain from any form of horseplay. 8. Comply with the

arrangements for emergencies and fire as they have been instructed. 9. Use the

personal protective equipment, clothing or safeguards provided and ensure that

personal protective equipment is stored correctly and kept in good condition. 10.

Co-operate with management, colleagues, safety representatives and advisors

promoting safe working practices. 11. Keep their work areas tidy and clear of

hazards. 12. Report accidents, incidents and hazards they observe to their

manager/supervisor. Fire Wardens Fire Wardens are responsible for, in addition

to any duties set out in this document or elsewhere, assisting in meeting the

objectives of the health and safety policy, and in particular: 1. Being familiar

with the emergency procedures. 2. Taking appropriate and effective action if a

fire occurs. 3. Identifying hazards in the workplace and recording and report

their observations. 4. Ensuring that escape routes and doors are kept clear and

are available for use. 5. Ensuring fire doors are kept closed. 6. Checking suitable

and sufficient notices are displayed. 7. Ensuring appropriate extinguishers are in

place and are subject to regular maintenance. 8. Ensuring fire alarms and

emergency lighting is checked and serviced. If a fire is discovered, the fire

wardens should: 9. Ensure that the alarm has been raised. 10. Check that

manufacturing processes have been made safe. 11. Collect roll call registers. 12.

Evacuate staff from the building or area involved and check that any staff or

visitors with disabilities are assisted as planned. 13. Ensure the fire service has

been called. 14. Go to the designated assembly point. 15. Conduct a roll call. 16.

Ensure all persons have been accounted for and remain in the roll call area until

instructed otherwise. 17. Report to the senior manager to confirm all persons

are accounted for and report any persons missing. FIRE WARDENS MUST NEVER

PUT THEMSELVES AT RISK WHILE UNDERTAKING THEIR ROLE First Aiders First

Aiders are responsible for, in addition to any duties set out in this document or

elsewhere, assisting in meeting the objectives of the health and safety policy,

and in particular: 1. Being familiar with the emergency procedures and ensuring

suitable and sufficient notices are displayed detailing the procedures. 2.

Maintaining a valid first aid at work certificate issued by an HSE approved first

aid training centre. 3. Attending appropriate additional courses to maintain their

expertise as required remain up to date on the latest treatments. 4. Being aware

of the various hazards likely to be the cause of injury and the appropriate first aid

treatment necessary. 5. Taking charge when someone is injured or falls ill, and

providing treatment or advice within the limits of their training and experience

and referring any cases of doubt to a hospital or doctor. 6. Checking that

appropriate and sufficient first-aid boxes are sited about the premises and they

are properly stocked and maintained. 7. Checking that appropriate and sufficient

eye wash facilities are sited about the premises and maintained. 8. Recording

details of all accidents and treatments in the appropriate incident log. 9.

Ensuring the Relevant Manager is advised of all accident and incidents to ensure

the appropriate investigations can be completed.

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